Managing Tenders, Specifications and Contracts

Start Date End Date Venue Fees (US $)
16 Nov 2025 Riyadh, KSA $ 3,900 Register

Managing Tenders, Specifications and Contracts

Introduction

Getting what you want from suppliers is essential to delivering success for any business, but the process for ensuring the best value and competitive advantage are often not well understood. This course shows how to plan to manage suppliers to get them to perform on price and delivery. This event shows you how to:

  • Use tendering and another procurement process
  • Reduce costs whilst enhancing service
  • Measure supplier and contract performance
  • Apply e-procurement approaches

Objectives

    • To improve productivity of the Tendering & Purchasing Departments
    • To give the participants effective tendering and procurement skill
    • To demonstrate the How, Why and When of Effective Tendering Processes
    • To help the participants Identify and Implement Best Industry Practices in Procurement and Logistics
    • To consider how to include negotiation and e-procurement in tendering processes
    • To develop excellence in the Tendering Process
    • To measure Supplier contract performance

Training Methodology

This is an interactive course. There will be open question and answer sessions, regular group exercises and activities, videos, case studies, and presentations on best practices. Participants will have the opportunity to share with the facilitator and other participants on what works well and not so well for them, as well as work on issues from their own organizations. The online course is conducted online using MS-Teams/ClickMeeting.

Who Should Attend?

The course is designed for Procurement Staff and Engineers with responsibility for Tendering/Purchasing (Policy Formulation, Processing, Contract Award, Contract Administration, Supervision & Control). Typical participants will be Department & Section Heads, Buyers, Project Engineers, Supervisors, Planning Executives, Engineering & Maintenance Department Engineers and other Purchase Department Staff.

Course Outline

Module 1 - Introduction to Supply Chain Best Practice

  • Definition of Supply Chain Management
  • Current initiatives in Supply Chain Management
  • Looking at the total value and total cost
  • The Procurement job function and basic processes
  • Procurement strategy
  • Procurement planning

Module 2 - Procurement, Partnerships, and Negotiation

Single Source Procurement/Partnering

  • Advantages, problem areas, price determination – lowest reasonable cost
  • Negotiating – Special Issues
  • Planning & Preparation
  • Win-Win Philosophy
  • Tricks others may play
  • Managing The Total Supply Chain
  • Linking your suppliers and customers to the maximum value
  • Analyzing the Value chain
  • Aligning your suppliers
  • Adding Value to your clients

Module 3 - Best Practice in Procurement Tenders

Organizational Procedures: Purpose, Advantages, Content and Common Mistakes

  • What is a tender?
  • Tendering: the problem areas

How to develop a practical tender process 

  • Pre-qualification 
  • Supplier appraisal (Checklist) 
  • Contract Strategy (Checklist) 
  • Specification 
  • Communication 
  • Invitation to Tender (Checklist)
  • Tender Evaluation 
  • Post tender negotiation 
  • Award 
  • Post Contract Award Stage

Module 4 - E-Procurement & Logistics

  • E-procurement- when and why
  • On-line tendering and auctions
  • Swifter, faster logistical response as a source of competitive advantage
  • Use of new technologies in quick response logistics
  • Expediting: Liability issues, Do’s & Don’ts, Costs

Module 5 - Implementing and Benchmarking the Supply Chain

  • Developing "Excellence"
  • Implementing Continuous Improvement for the Procurement function
  • Role of Quality
  • Benchmarking and Measurement

Accreditation

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